When you give out your email address, you are letting people know much more than just where to send an email. You are portraying an image. If you are running or representing a business, nothing screams “I’m not running a proper business” more than giving out an email such as firstname.lastname@example.org to your client. That’s not to say that you shouldn’t have a Gmail address but you shouldn’t give it out to prospective clients/customers if you want to portray a professional image.
We know we are comfortable with Gmail, It's very easy to use and sync with your devices, etc, So, here we are to tell you how to use your professional email like email@example.com with the convenience of Gmail? There is, it’s dead simple, and in this post, you will learn how.
- a domain name ( to purchase click here )
- Web hosting ( to purchase click here )
- an email address created on your hosting account
- a Gmail account
Steps to merge professional email with Gmail
Step 1: Log into your Gmail account and go to settings
Log into Gmail account and click the settings icon in the top right or Click here
Click on the accounts and import label at the top
In the section where it says “Check mail from other accounts” click on Add another account
This will open a popup box in a new window.
Keep this window open throughout the following steps.
Step 2: Log into your webmail account of email you wish to add to Gmail
Log into your webmail account and click on the email address label on the top right corner.
Next, you need to go the configuration mail client label and click on it.
Once there, You can see the configuration settings and port information there.
Keep this window open, and head back over the Gmail popup window that we opened before.
Step 3: Configure your Gmail to receive your professional emails.
Write the webmail email address into the text box ( Email address ) and click next.
import emails from my other account (POP3) will be auto checked and click next.
On the next screen you need to fill in each field:
Username: enter the email address you wish to add. Just paste it in the box.
Password: This is the existing password that you use to login to your webmail.
POP Server and PORT: It should already be filled in for you but verify that it is the same as listed on your webmail configuration page
Options below: Keep all blank except “Label incoming messages”. Clicking this allows us to receive our emails coming from the webmail address in a completely separate label which helps us separate business emails from personal emails coming to your inbox. That’s exactly what we want.
Click Add account.
Step 4: Configure your gmail to send your professional emails from Gmail.
On the next screen, you will be prompted with the option of being able to send emails as well. You want to click the “Yes” option and then click Next.
Then you will be prompted to create a name which will be shown to your recipients when they receive your emails. Create one in accordance with the nature of the type of email address you are adding.
Unless you are registering an email address other than for yourself, leave the option “treat as an alias” checked and click next step.
On the next page, you will be prompted to configure the settings for the account you wish to send emails from. Everything should already be preloaded but make sure to verify:
SMTP Server: It should match the one on your webmail configuration page from your webmail
Username: The webmail email address you added earlier
Password: The access password for that email address.
For the option to connect to a secure connection using TLS (recommended) keep that checked and clicked add account.
Step 5: Verify the email address
This is simply a process to verify that the email account you are adding is actually yours or one you have access to.
Once you have done that, you are done! We just need to double check that everything is in working order so we go back to Gmail and click on the settings icon and then click on the accounts and import label and scroll down to see that our account has been added in the “send mail as” section as well as the “check mail from other accounts” section
Now let’s see if we can send mail. Click on the compose button on the upper left corner. Click on the from label and your new email address should show up as an option to choose.
Congrats! Now you know how to integrate your professional email to Gmail. You can now send and receive emails straight from your Gmail inbox and look professional doing it. Hope you found this useful. If found any difficulty then feel free to write an email to firstname.lastname@example.org or comment below.